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In This Issue

AWAC Departure Checklist

2014 Year in Review

Fly the Contract

FAA Announces Changes to Sleep Apnea

ARW Pilots Back the PAC

Upcoming Dates


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February 1, 2015






AWAC Departure Checklist


As opportunities for flying jobs continue to multiply throughout the industry, pilots should begin to familiarize themselves with appropriate Air Wisconsin departure procedures in order to ensure a smooth transition out of employment here and into employment at another company.


Key:  PR:  Pilot Resigning


PR:  “Departure checklist please.”



Two Weeks’ Notice................................. SUBMIT

Crew Badge.......................................... TURN IN

Jeppesen Manuals.................................. TURN IN
Company Manuals.................................. TURN IN

SIDA Badge.......................................... AS REQ

Parking Pass / Reimbursement................. AS REQ

401(k)................................................. ROLLOVER


Expanded Procedures

Submit your resignation notice to the company through your local regional chief pilot / domicile manager, or the company chief pilot via email and ensure you retain a copy of the email as well as the response from the company confirming receipt of the notice.


Your resignation letter may be as simple as: Please accept this as notice of resignation from Air Wisconsin Airlines Corporation with a final day of employment on xxday, xxmonth, xxyear.  Be sure to include your name, employee number, and contact information.


Also, be certain to provide a reasonable last day to the company to ensure you do not get tangled up in any issues departing AWAC.  Talk to your local manager about setting up an appropriate last day or contact your local ALPA representative to discuss.


EXAMPLE: PR is hired at Endeavor Air (PCL) with a new hire class date on a Monday.  It is recommended that the PR should submit last day of employment with AWAC no later than the Saturday prior.


After you submit your resignation notice, you will generally receive a letter via email from the company’s Human Resources (HR) department with a list of items to be returned to the company.  However, you should not wait for this letter to arrive before you continue with the Departure Checklist. 


The letter from HR will look something like this:

Please see the attached list of items to return, this is also to be used as your packing list for all returned items. Parking passes issued to you must be returned to your Domicile Admin on your last day of work.


It’s preferable that you send your items back to Appleton (manuals and AWAC ID badge). The method is up to you but for your protection, when mailing items back to Air Wisconsin, tape IDs, parking tags, etc. to the front of a manual, and use a method that issues confirmation that we have received the items. In the past there have been several boxes that arrived in Appleton split open and items were missing. You will not be reimbursed for items that do not make it to us.


Include all the manual contents, especially the Jeppesen pages and all revisions.


Mail anything not already returned to a domicile manager to the address below:    

Air Wisconsin Airlines Corp.
Attn: Lindsay Diamond/FLT
W6390 Challenger Drive, Suite 203
Appleton, WI 54914-9120


Please refer to the attached AWAC Separation Kit for a complete list of items {See an example of this item attached to the PDH}


Note: You are not required to mail materials back to the company; however, if you choose to mail materials back to the company you will not be reimbursed for this expense.  Consider saving the money and ensuring a positive handover with a local manager at your domicile.


The primary items to be returned to the company (through your local domicile manager’s office or mailed to the company) include: crew badge, Jeppesen manuals and charts, Flight Crew Manual 1 & 2, Flight Operations Manual, any other training manuals you may have been issued such as the CL-65 lights and switches guide, and company-issued parking passes.


You do not need to return uniform pieces, uniform brass*, or Known Crewmember (KCM) card.


*Note: Probationary pilots who leave the company prior to the completion of their first year are obligated to return uniform brass, i.e. cap pin and wings (CBA 18.B.3.).


Sick Bank

Any unused sick bank accrual will not be distributed to you as a cash payout.


Vacation Bank

Although the sick bank is a use it or lose it benefit, vacation will be paid out to a pilot (including a probationary pilot) who gives the company fourteen (14) days’ notice of resignation and will be paid for all unused earned and accrued vacation. However, a pilot who provides the company with less than fourteen (14) days’ notice will only be paid for all unused earned vacation (CBA 7.C.2.a-b.).


Note: Vacation pay out is subject to all applicable taxes and withholding.


Uniform Bank

Your uniform bank is also a use it or lose it benefit.  So make sure you are keeping your AWAC uniform items updated and in good repair up to your last day on the job for AWAC.  Also, because the AWAC uniform bank is for AWAC uniforms, make sure you adhere to the following, which resulted from a grievance settlement with the company a few years ago, and submit uniform expenses for reimbursement accordingly:


1.    PR must submit expense report through Company’s T&E Concur system fourteen (14) days or more prior to resignation in order to use the company direct bill pay option.

2.    PR to submit expense report thirty (30) days or more prior to resignation in order to use non-direct bill (receipt provided) option.


If you are inside of these applicable timelines reimbursement may be denied.

After your final AWAC paycheck, your 401(k) will be effectively frozen by T. Rowe Price and you will need to contact them to determine what options might work best for you going forward including any rollover options that might be available to you through your future employer’s retirement plans.

Note:  If you have any 401(k) loans, there is no mechanism to continue paying on them and you will either need to make direct arrangements with TRP to pay off the loan, or go in to loan repayment default in the quarter following the month in which the final payroll deduction is made – and be exposed to what may be a large IRS tax penalty and fine.


Final Pay Check 

Recall that pilot pay is set up to pay half the monthly guarantee on the 15th of the month (including previous month overage), and the remainder of that month’s guarantee on the 30th of the month.  For example, a January 15 check will pay half the month’s guarantee (37.5 hours) for January 1-15, plus any overage and per diem earned from all of December.  The January 30 paycheck will pay the other half of January’s monthly guarantee of 37.5 hours, for a total of 75 hours per the collective bargaining agreement.  The date of your last paycheck will depend on your last day with AWAC.  This last paycheck will generally include your vacation payout and any other reimbursements due.


Parking Reimbursement

Although reimbursement for this item is typically only processed and refunded after December 1 of the year in which out of domicile employee parking has been exercised, when you resign from the company submit for this reimbursement with appropriate documentation as soon as possible through AWAC’s T&E Concur system.  It will be included in either a final pay check or a separate disbursement to your direct deposit account.



Make sure you leave a forwarding address, email and or phone number in order for documents or other items and company notices to be forwarded including any announcements or awards regarding ARW MEC grievances or arbitrations to you after your employment at AWAC comes to an end.


You may or may not be asked to complete an exit interview.  You are under no obligation to complete this survey; it is entirely up to you.


If you are transitioning to another ALPA carrier, you will reenroll with ALPA Membership during new hire pilot indoctrination.  Initially, you will be on probation and will not pay ALPA dues for the first year.  Your current ALPA member number will be reactivated and the benefits of ALPA membership will be immediately available to you at your new carrier.


Company Travel Privileges, Other Services & Benefits

Expect company email, myairwis including CSS and US WINGS, and CASS access to be turned off the day following your designated last day of employment.


Note: Company travel privileges are not available for employees who separate from the company.  Any active reduced rate tickets on other airlines that are still active, should be turned in to ensure that you receive a proper refund.  Use of these tickets after the effective date of your termination is strictly prohibited and may subject you to the full coach fare, in addition to legal action or fines as mandated by company policy and federal authorities.


See attached summary list of benefits for separating employees.


Before You Go (Pre-Departure Checklist)


PRIA – you may contact Mark Raymond (Mark.Raymond@airwis.com) to review your PRIA record.

Personnel File – you may contact AWAC HR to review your personnel file over the phone or make an appointment to review in person if desired.


Lastly, if something happens with your intended future employer such as adjustment up or down or start / class date, if desired you should contact your local manager as soon as possible and request delaying or withdrawing your resignation.


Should you have any questions that you are unable to resolve with your local domicile manager first, contact your local ALPA representative for additional assistance.

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2014 – A Year in Review



We are now one month into 2015, and although we enthusiastically look forward, it is equally important to look back at our accomplishments, challenges, and issues in 2014 and recognize the volunteers who used their time and effort to directly support the pilots of Air Wisconsin. 2014 presented new challenges and opportunities for your ARW ALPA leadership and committee volunteers. Currently, more than 65 pilots serve as representatives or committee members. Although this number is down slightly due to pilots moving on to legacy and national carriers, there are just as many pilots on the sidelines willing to step up and fill their shoes. It is important for you to know that ARW ALPA enjoys successful partnerships with ALPA National, pilots from other ALPA airlines, lawmakers, regulators, and other industry stakeholders. Additionally, several ARW pilots serve on ALPA national boards, committees, and councils.


The ARW MEC has 23 standing committees, and out of the hundreds of things occurring at any given time, we would like to recognize just 1 accomplishment, challenge, or specific issue that a committee handled extraordinarily in 2014. 


  • The Aeromedical Committee chaired by Jack Roback - expedited the approval for short-term disability benefits for pilots and ensured they were handled properly.
  • ASAP chaired by Dan Lehenbauer and now Chris Fuson – conducted regular and special ERC meetings throughout the year and provided enormous safety benefits to our pilot group, our company, and the airline industry.
  • CASC chaired by Kristen Brown and now Dan Lehenbauer – on a systemic level, the CASC addressed DCA and PHL deicing concerns with our management and our deicing operator during winter 2014 and continues to monitor the situation.
  • CIRP chaired by Aric Newstead - actively and confidentially worked with pilots involved with incidents, accidents, personal hardships and other stressful events that can influence flight safety and pilot health.
  • Fatigue Risk Management (FRM) chaired by Ralph Wainwright – worked with the company to develop a program that will focus on data review, safety, and fatigue prevention.
  • FOQA chaired by Ron Stocki – as the program moves forward, consensus was reached with the company to give all events a risk score using the ARMS method for risk classification.
  • Communications chaired by Ken Reinert - updated email accounts, email distributions, the ARW Directory, ARW web portal, ALPA Mobile App, and the ARW MEC Hotline (1-800-ALPA-ARW).
  • Grievance chaired by Maggie Eickhoff and now Ken Nesbit – the ACARS 7.6 Award, remedy, process, and payout which hopefully provided a nice Christmas surprise to those who received a little extra cash on the 31st.
  • Hotel chaired by Ken Honnefer - hotel changes were made in ISP, FAY, ROC, ART, MEM, BNA, GRR, FWA, PIT, and YOW
  • Jumpseat / Security chaired by Nick Chichester – educated pilots on jumpseat policy and procedures at other airlines including Spirit, Southwest, and JetBlue.
  • Legislative Affairs chaired by Brendan Cantwell – the 2014 PAC Drive made Air Wisconsin 1 of 4 pilot groups inducted into the Key Men Society 2014 joining Delta, United, and Mesa.
  • Membership chaired by Brian Gambino and now Matt Dugan – presented welcome aboard presentations to 219 new hires in 2014.
  • Merger chaired by Rick Zaiman – Currently inactive, but always prepared.
  • Negotiating chaired by Mark Lockwood - the pilots at Air Wisconsin have moved into the 5th year of negotiating a new collective bargaining agreement, with 21 of 31 Sections of the CBA Tad.
  • Pilot Assistance chaired by Aaron Fry - consistently supported pilots requiring substance abuse assistance through the HIMS program.
  • Professional Standards chaired by BG Garner - worked multiple Pro Stans cases generated internally and brought by flight management to resolve conflicts between flightcrew members and other parties.
  • Retirement and Insurance chaired by Rich Clarke - attended quarterly meetings, educated the pilots about our plan, funds that have been added and eliminated, and numerous Q and A.
  • Scheduling Committee chaired by Tybee Halter and now Tyson Howard – successfully monitored Part 117 implementation, education, and interpretations.
  • Training and Testing chaired by Rob Thomas and now Charlie Mader - worked actively with pilots who needed training assistance and with the Training Department to ensure that our pilots are treated fairly.
  • Uniform Committee chaired by Dan Shtarker – publicized educational information on Uniform Bank Update, Direct Bill, and T & E.
  • And finally, Veterans Assistance chaired by Dave Wilcox - consistently provided direct assistance to ARW pilots serving in the active, reserve, or National Guard, and provides guidance and support on USERRA issues.


This is only a fraction of the work being done on a daily basis by your ALPA pilot volunteers and behind all of the chairs mentioned above are committee members supporting the work. On the 15th of every month, our Pay Day Hotline highlights the body of work that committees are performing. Our ARW ALPA volunteers do an incredible amount of heavy lifting for our pilot group, ALPA, the MEC, and Air Wisconsin.  These accomplishments were not easy and many of our committees had to stretch their resources to make these achievements possible. Not only did our pilot volunteers dedicate their own time and effort to improving the piloting profession, but they did so while flying the line and maintaining their own personal lives. Without the support of a dynamic volunteer organization, the MEC and standing committees would not have accomplished all they were able to accomplish in 2014. Next time you run into ALPA volunteers on the line, be sure to thank them for their efforts.

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Fly the Contract 



Section18 – Uniforms


E. Headsets


2. A pilot will accrue, from his date of hire, fifty dollars ($50.00) per year toward the purchase of a replacement headset. Upon reaching an accumulated total of three hundred dollars ($300.00), the pilot may purchase a replacement and provide a receipt to the Company. The pilot will be reimbursed for the amount reflected on the receipt, not to exceed three hundred dollars ($300.00).

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FAA Announces Changes to Sleep Apnea Policy

By ALPA Engineering & Air Safety


The Federal Aviation Administration’s Federal Air Surgeon (FAS) recently informed ALPA of its intentions to implement new guidance regarding obstructive sleep apnea (OSA). This guidance is to be published for the use of Aviation Medical Examiners (AMEs) on March 2, 2015. This new guidance addresses ALPA’s concerns with the agency’s proposed guidance that was released in late 2013 which would have put airline pilot medical certificates at risk for any pilot suspected of having or diagnosed with OSA based on a single criterion. The guidance instructs AME’s to consider multiple factors when requesting further evaluation with regard to OSA, and the AME will not withhold medical certification of the airman.


Note that your AME should have the new FAA guidance on OSA and incorporate it into his or her airman medical examinations on March 2, 2015. Please provide any feedback to your MEC Aeromedical Chair and to the Engineering & Air Safety Department at EAS@alpa.org, 1-800-424-2470.


See the attached notice for more details.

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ARW Pilots Back the PAC


The continued support of the PAC and ALPA's legislative work is key to the continued strength of our Union and the protection of the Air Line Piloting Profession. The work our Legislative Affairs Committee and the ARW MEC combined at large to produce ALPA-PAC's best year ever, and culminated the best year ever for the Air Wisconsin pilot group. ARW ranked 3rd overall in PAC participation behind only Mesa and Delta.  Council 49 and 50, along with the MEC, were inducted into the Key Men Society. It is the hope of your union that you will continue the commitment to the PAC and ensure ARW reaches those levels again in 2015!

ALPA-PAC is funded 100 percent by voluntary contributions from U.S. ALPA members. No dues money is used for political contributions. Every year, thousands of ALPA members demonstrate their commitment to the PAC and its goals through their contributions. Some give annually by
personal check or credit card.

The following ARW pilots “Backed the PAC” in December 2014 —for their future, for your future, and for the future of airline pilots. These pilots understand that the future of this industry and our careers will be won or lost on Capitol Hill. For more information, visit www.alpa.org/ALPAPAC.


Jared Armstrong

Abdullah Bawagad

Brendan Cantwell

Richard Clarke

Reed Donoghue

Ryan Ellenson

Robert Fogelsanger

Joshua Foley

Colin Gallagher

Devan Gangadean

Robert Gartzke

Miller Hudson

Daniela Hurley

Erik Johnson

Matt Johnson

Jeremy Krieger

Andrew Marsden

Michael McBride

Jody Miller

Rodney North

Michael Perrizo

Andrew Rabe

Kenneth Reinert

Matthew Romano

Thorne Saylor

Brian Shaw

Kurt Shipman

Christopher Suhs

Jawad Sultan

Blake Terry

Ralph Wainwright

Jeffrey Wirth

Jeffrey Woodham


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2015 Dates

Feb. 9-12

Leadership Training Conference, Herndon VA

March 23-26

Mediated Negotiations

April 1-2

Pilot Assistance Forum, Washington DC

May 13-14

Executive Board Meeting

June 12-20

MEC Regular Meeting

July 20-13

Air Safety Forum, Washington DC

Oct. 16-24

MEC Regular Meeting

October 21-22

Executive Board Meeting


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The Pay Day Hotline is an electronic, semimonthly publication of the ARW MEC. Questions or comments about the material it contains may be directed to a local council representative or the Communications Committee at arwcommunications@alpa.org.

Air Wisconsin ALPA | 535 Herndon Parkway | Herndon, VA 20172 | 1-800-ALPA-ARW